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Automatically send a Contract PDF to a Group Manager when their Request has been approved

Posted on August 28, 2017

ML Schedules™ Software allows districts to automatically send a Contract PDF for a Group Manager’s signature with the email notification that is sent to a user upon approval of a Facility Use Request.

This Contract PDF includes:
  1. The District’s Contract Booking Details
  2. An itemized list of Facility Usage fees to be charged based on the Group Classification
  3. An itemized list of fees for requested support equipment and personnel
  4. The District’s Contract Terms
  5. Signature lines for the Requester and Facility Use Coordinator signifying agreement to all terms, conditions and estimated fees.
Text for items 1 and 4 is entered in the District Admin screen that can only be accessed by users assigned the District Admin role. Instructions for the Requester to sign and return the Contract PDF are included in the Contract Booking Field found in the District Admin screen.

Above is a sample Contract PDF as sent from ML Schedules™ K12 Facility Request Software.