Recover more district costs with custom Facility Usage Fees and automatic invoicing.

Flexible Fees
In addition to the flexibility of hourly and per-event usage fees, districts can also set different fees for different Group Classifications (e.g., for-profit groups are charge but district groups are not).

Custom Facility Usage Fee Features


Flat Event vs. Hourly Usage Fees
Create two different kinds of Facility Usage Fee structures quickly and easily:
  • Flat Event pricing (regardless of event duration)
  • Per Hour in 15-minute increments
This district-wide setting is applied to all approved Facility Requests.

Different Fees for Group Classifications
In addition to these two fee types, districts can also vary Usage pricing by Group Classification if Classifications are used by the district. For example, an internal district group could automatically not be charged any usage fee for a space while non-profit and for-profit external Groups could have different pricing for the same space.

Flexible Invoicing Options
Districts have a number of invoicing options for those approved Requests that are subject to a Facility Usage fee:
  • Automatically invoice a 50% deposit upon Request approval
  • Automatically invoice all Facility usage fees after the event is held
  • Include supporting equipment and staff (e.g., custodial) costs based on Group Classification
This district-wide setting is applied to all approved Facility Requests.

Other Features of Interest...
  • Custom Fields and Facility Request Forms
  • Group Classifications
  • Building-based Staff Permissions

Direct integration with the following applications

Schedule Galaxy
Big Teams
Day Automation

Featured content

Submit a Facility Use Request in 30 seconds or less

New Features

Add photos of district spaces to Request forms
(5/18/2018) If your district wants to improve the marketing of its facility use requests to community members to increase cost recovery efforts, look no further than ML Schedules™ K12 Facility Use Software.
   This affordable, purpose-built software now allows districts to upload one or more photos of individual spaces such as athletic fields, gyms, pools, auditoriums, etc. This allows potential requesters to see the available spaces without having to visit the district building in person.
    If a picture is worth 1,000 words than this new feature could be with $1,000s to your district.
     Select this link to schedule an ML Schedules™ Software demo customized to your district's needs.

Here’s what school districts around the USA are saying…

“MLSchedules™ Software has streamlined the building use request process for our district. Requests that used to take minutes to process now take seconds."
- Jason Czarny, Director of Athletics, Onondaga Central School District, NY