Get a full line-up of powerful features that Facility Use Requestors want for their events.

Requestors Requestors
It's easier than ever for anyone to submit a Facility Use Request to your district. Allow district staff and community members (optional) to submit Requests via your district website.
New Requestor Feature
Recurring Requests for Multiple Spaces. ML Schedules™ K12 Software users can submit recurring Facility Use Requests for multiple spaces at the same time. For example, you could submit a recurring request for a weekly event that requires a High School gym, cafeteria, and pool with just a few mouse clicks.
Requestors' Other Favorite Features

Submit Requests online. Submit Facility Use Requests from your district website including event details such as support staff and equipment needed.

Check Space availability. Requests cannot be submitted if the desired space is either already booked at the desired time or is not available for another reason.

Multiple Request types. Choose the request type that best meets your needs: by a specific date/time or specific space, multiple spaces for the same event, and recurring requests.

Online payments. District's with PayPal™ accounts can allow requestors to pay a deposit (if required) and the usage fee balance via secure online credit card processing.

Automatic email notifications. Receive email notifications whenever your Facility Use Request changes status (i.e., is approved, declined or requires more information).

My Requests log. View the status of any submitted request upon system login or by running easy-to-use reporting capabilities.

Edit or Cancel Requests. Requests that have been submitted but not yet acted on can be edited or canceled, if needed, by the requestor.

Insurance Certifications. Groups that require insurance can upload their certification and enter the expiration date to ensure requests can be processed by the district.

Anywhere, anytime access. Submit a Facility Use Request 24/7 via any internet-connected device including desktops, laptops, tablets and smartphones.

Direct integration with the following applications

Google Calendar
Schedule Galaxy
Active Directory
Day Automation

Featured content

Submit a Facility Use Request in 30 seconds or less

New Features fresh from our blog site

Enter Facility Requests down to the minute
(1/29/2018) ML Schedules™ K12 Facility Request Software now allows users to enter requests in one-minute intervals.

While the software's Time filters still display in 15-minute increments, users can double-click on the field to enter the desired time in minutes. When making requests, the software will automatically match the Minutes field End Time with the value entered in the Start Time field.

For example, if as user enters 11:17am as the request Start Time, the software will pick up the "17" value and use it for the request's End Time (e.g., 11:47am).

Thanks to the many subscribing school districts that provided valuable input for this new feature.

New “Additional Charges” fields available to apply to Facility Use Requests
(12/6/2017) Have you ever wanted to apply an Additional Charge to a submitted Facility Use Request without having to setup a custom field in ML Schedules™ Software?

With our new Additional Charge feature, District Admins can easily create an Additional Charge category (e.g, Microphone Fee or Custodial Fee) and then apply that category to a submitted Facility Use Request.

Additional Charges are calculated based on three Admin-entered variables:
  • Quantity
  • Hours
  • Rate
Admins can change these variables on the fly. Entries made to a Request are specific to that instance and can be changed for another Request.

View other ML Schedules™ K12 Facility Request Software features by function.

Move a canceled Facility Use Request back to Pending status
(11/22/2017) ML Schedules™ Software now provides the ability to reactivate canceled Facility Use Requests and return them to Pending status.

This new feature is especially helpful when a Facility Use Request has been cancelled due to expired or non-existent Group insurance certificates. Once updated insurance information has been uploaded and entered in the Group Profile, district users with the appropriate permissions can retrieve the group’s canceled Request and easily return it to pending for approval or other action.

An email is automatically sent to both the requestor and the first person in the space’s Request approval path when this new feature is used.

View other ML Schedules™ K12 Facility Request Software features by district role (e.g., Superintendent, Business Official, Facility Director, Athletic Director).

Here’s what school districts around the USA are saying…

“MLSchedules™ Software has streamlined the building use request process for our district. Requests that used to take minutes to process now take seconds. That's a big deal when you think about the volume of requests that we receive in a school year. The software is as convenient for the people making requests as it is for the people processing them. Emails are generated any time a request is acted on. A requester can see their request in our building use calendar the instant it is approved. I have used both paper requests and electronic form requests in the past. I couldn't imagine ever going back now that I've seen what ML schedules can do."
- Jason Czarny, Director of Athletics, Onondaga Central School District, NY