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Using Microsoft™ Outlook, Google™ Forms or another software application to manage your district’s Facility Use Request system? If so, you’re missing a boatload of benefits for requesters, district staff and other stakeholders.

Eliminate these Outlook and Google apps pain points…


  • Doesn’t allow requesters to submit facility use requests directly from your district website and automatically put those events on a Master Calendar.
  • Allows for potential accidental double booking of spaces
  • Doesn’t integrate with athletic league software preventing all departments from being on the same page relative to district athletic events.
  • Doesn’t require and track insurance documents for external (non-school) groups.
  • Doesn’t automatically notify support staff based on the event’s location, requested equipment, or required support personnel.
  • Can’t calculate fees and invoice groups being charged facility-usage fees.
  • Doesn’t allow requesters to pay facility-usage fees on-line.
  • Doesn’t automatically route requests through a custom approval process based on the room or facility being requested.
  • Can’t run maintenance department reports to quickly view each building’s events and their required setup and/or support needs.
  • Can’t run business department reports to quickly view the total revenue generated from events by outside organizations
  • Doesn’t allow for the creation of custom request forms based on the room or facility being requested.
  • Doesn’t allow the requesters to track the status of their request and notify them upon approval, denial, or cancellation.
  • Can’t be used for other request types such as Field Trips, Conference Requests, and Vehicle or Bus Requests.

Discover the powerful functional features of ML Schedules™ Software.



ML Schedules™ Software can integrate with other calendar applications such as Google or Outlook. Our iCal links for the events in our calendar can be displayed on Google and/or Outlook calendars as well. Learn more about ML Schedules™ Software integration with other software applications.

Affordably priced for even small school districts! View pricing.

Featured content

Submit a Facility Use Request in 30 seconds or less

New Features

Enter Facility Requests down to the minute
(1/29/2018) ML Schedules™ K12 Facility Request Software now allows users to enter requests in one-minute intervals.

While the software's Time filters still display in 15-minute increments, users can double-click on the field to enter the desired time in minutes. When making requests, the software will automatically match the Minutes field End Time with the value entered in the Start Time field.

For example, if as user enters 11:17am as the request Start Time, the software will pick up the "17" value and use it for the request's End Time (e.g., 11:47am).

Thanks to the many subscribing school districts that provided valuable input for this new feature.

Here’s what school districts around the USA are saying…

“MLSchedules™ Software has streamlined the building use request process for our district. Requests that used to take minutes to process now take seconds."
- Jason Czarny, Director of Athletics, Onondaga Central School District, NY