ML Schedules™ K12 Facility Request Software Pricing.

# Students in District Annual Subscription Cost 1x Implementation Fee

1 - 1,000 $1,200 $595

1,001 - 2,500 $1,800 $700

2,501 - 5,000 $2,400 $1,100

5,001 - 10,000 $4,800 $1,450

10,001 - 20,000 $7,200 $1,800

20,001 - 30,000 $9,600 $2,400

30,001 - 40,000 $12,800 $3,200

40,001 - 50,000 $16,000 $4,000

50,001 - 60,000 $19,200 $4,800

60,001 and up call for pricing call for pricing

Active Directory Integration: $299 one-time implementation fee.
Google Calendar Integration: $249 annually in addition to base subscription fee.
Internal (staff only) version available for district's that don't want community-use functionality. Call 585.270.6676, x112 or contact us for details including pricing.

MasterLibrary™ Schedules™ Software On-Boarding Support

  • Implementation fee: Includes initial system setup, initial setup of integrations, and staff training
  • Additional Remote and Onsite Training: Contact us for pricing
  • Data Entry of existing events: $65/hr

All subscriptions include unlimited e-mail based support regardless of on-boarding package(s) selected.


NYS School Districts. MasterLibrary™ Software titles qualify for BOCES funding via a CoSer. NYS districts that purchase through BOCES receive a discounted rate. Please contact us for details

Typical Types of Spaces

Athletic Fields

Standard Subscription Features

  • Unlimited, secure user accounts with tool and user report access and authorizations set by organization-appointed Account Admin.
  • User-designated sites (e.g. buildings) and spaces (e.g. room type) based on subscription level, which can be upgraded if additional spaces become available.
  • Internal district staff and external community user self-request system that automatically displays space availability, fees, specifications, descriptions, and more.
  • Space-request summaries in real time with flexible filters and views.
  • All necessary HTML code to add a link to your organizations website.

Featured content

Submit a Facility Use Request in 30 seconds or less

New Features fresh from our blog site

Enter Facility Requests down to the minute
(1/29/2018) ML Schedules™ K12 Facility Request Software now allows users to enter requests in one-minute intervals.

While the software's Time filters still display in 15-minute increments, users can double-click on the field to enter the desired time in minutes. When making requests, the software will automatically match the Minutes field End Time with the value entered in the Start Time field.

For example, if as user enters 11:17am as the request Start Time, the software will pick up the "17" value and use it for the request's End Time (e.g., 11:47am).

Thanks to the many subscribing school districts that provided valuable input for this new feature.

New “Additional Charges” fields available to apply to Facility Use Requests
(12/6/2017) Have you ever wanted to apply an Additional Charge to a submitted Facility Use Request without having to setup a custom field in ML Schedules™ Software?

With our new Additional Charge feature, District Admins can easily create an Additional Charge category (e.g, Microphone Fee or Custodial Fee) and then apply that category to a submitted Facility Use Request.

Additional Charges are calculated based on three Admin-entered variables:
  • Quantity
  • Hours
  • Rate
Admins can change these variables on the fly. Entries made to a Request are specific to that instance and can be changed for another Request.

View other ML Schedules™ K12 Facility Request Software features by function.

Move a canceled Facility Use Request back to Pending status
(11/22/2017) ML Schedules™ Software now provides the ability to reactivate canceled Facility Use Requests and return them to Pending status.

This new feature is especially helpful when a Facility Use Request has been cancelled due to expired or non-existent Group insurance certificates. Once updated insurance information has been uploaded and entered in the Group Profile, district users with the appropriate permissions can retrieve the group’s canceled Request and easily return it to pending for approval or other action.

An email is automatically sent to both the requestor and the first person in the space’s Request approval path when this new feature is used.

View other ML Schedules™ K12 Facility Request Software features by district role (e.g., Superintendent, Business Official, Facility Director, Athletic Director).

Here’s what school districts around the USA are saying…

“MLSchedules™ Software has streamlined the building use request process for our district. Requests that used to take minutes to process now take seconds. That's a big deal when you think about the volume of requests that we receive in a school year. The software is as convenient for the people making requests as it is for the people processing them. Emails are generated any time a request is acted on. A requester can see their request in our building use calendar the instant it is approved. I have used both paper requests and electronic form requests in the past. I couldn't imagine ever going back now that I've seen what ML schedules can do."
- Jason Czarny, Director of Athletics, Onondaga Central School District, NY