Pitch piles of paperwork with affordable, easy-to-use ML Schedules™ Software

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Never lose another Request form again. Ensure timely responses. Collect all requests and required insurance information in one place. Now doesn’t that sound like an improvement over your current paper-based system?

Eliminate these paper-based system pain points…


Wasted time
  • Paper forms are very time consuming from when a Request is submitted until approval.
  • Papers get lost during the process
  • Papers skip certain approvers during the process.
  • Papers sit on desks if people are out sick or on vacation which sometimes results in a response after the requested dates have already passed.
See how ML Schedules™ Software saves time over paper-based systems.

Miscommunication
  • People are not on the same page about who needs to be at events for setup/support.
  • Lack of a Master calendar of all activities within each district building.
  • Spaces are often accidentally double booked.
  • Paper forms can be chaotic to manage with multiple carbon copies that need to get routed to different departments.
See how ML Schedules™ Software improves quality over paper-based systems.

Cost recovery
  • Groups are often not charged facility usage fees even though the fees are due.
  • There is not an efficient way to track facility usage payments (due, paid, totals, etc.)
See how ML Schedules™ Software reduces expenses over paper-based systems.

Centralization
  • Searching through files or binders for specific Facility Request forms is super inefficient compared to a secure, cloud-based searchable system.
  • Different request types are tracked in separate places (e.g., Facility Use, Field Trips, Vehicle/Bus, Conference Requests, etc.).
  • A need to centralize and standardize the process for the entire district instead of having each building run its own system.
  • Need a simplified way to manage insurance documents and eliminate potential liability.
  • A request may go through the approval process before the group’s insurance document has been received. District staff are then forced to backtrack to get the required information from the requestor instead of having it at the start of the process.
See how ML Schedules™ Software increases power over paper-based systems.

Operational
  • Important event setup and support needs such as HVAC are not prepared which may lead to safety hazards and refunds.
See how ML Schedules™ Software simplifies life over paper-based systems.
Affordably priced for even small school districts! View pricing.

Featured content

Submit a Facility Use Request in 30 seconds or less

New Features fresh from our blog site

New “Additional Charges” fields available to apply to Facility Use Requests
(12/6/2017) Have you ever wanted to apply an Additional Charge to a submitted Facility Use Request without having to setup a custom field in ML Schedules™ Software? With our new Additional Charge feature, District Admins can easily create an Additional Charge category ...

Move a canceled Facility Use Request back to Pending status
(11/22/2017) ML Schedules™ Software now provides the ability to reactivate canceled Facility Use Requests and return them to Pending status. This new feature is especially helpful when a Facility Use Request has been cancelled due to expired or non-existent Group insurance ...

New ML Schedule™ Default Approval Paths by Building make system setup easier than ever
(9/15/2017) ML Schedules™ K12 Software makes it easier than ever to setup sites and spaces with a new Default Approval Path by Building feature for submitted Facility Use Requests. Here’s how it works: The District Admin enters a default approval path ...

Here’s what school districts around the USA are saying…

“MLSchedules™ Software has streamlined the building use request process for our district. Requests that used to take minutes to process now take seconds. That's a big deal when you think about the volume of requests that we receive in a school year. The software is as convenient for the people making requests as it is for the people processing them. Emails are generated any time a request is acted on. A requester can see their request in our building use calendar the instant it is approved. I have used both paper requests and electronic form requests in the past. I couldn't imagine ever going back now that I've seen what ML schedules can do."
- Jason Czarny, Director of Athletics, Onondaga Central School District, NY