Personalize your facility use request process with custom forms & fees.

The way you manage reservations for every district facility and space can vary. ML Schedules is calendar software that allows you to easily create custom request forms based on the space that is being requested, the group that is requesting the space, and the people that need to approve it. You have the power to configure ML Schedules to the specifications of your district’s space reservation policies and processes.

Custom Forms and Fees Features and Benefits

Custom Request Form Fields
Customize the fields displayed for an online facility use request form associated with a specific space.

For example, a request form for an Auditorium could include fields like sound technician (personnel) and microphones (equipment) that would not appear on a form for a classroom space where these fields are not applicable.

You can also designate certain fields as required to be filled out by requestors eliminating the need to contact them for additional information.

The ability to add photos, drawings, and room setup diagrams gives the requestors greater insight as to if the facility is the right fit for their event.

This ML Schedules™ facility request form for a High School Auditorium shows lists equipment and support staff applicable to that space such as choir risers and a follow spotlight.

Custom Fee Schedules

Create unique fee schedules based upon the:

Type of group submitting the request
Facility being requested
Personnel or equipment needed for the event
Weekday, Saturday, Sunday Rates

For example, an internal school-district group could automatically be waived of any usage fee for a space, while non-profit and for-profit community groups could have different fees associated with the same space.

Requestors will be shown a cost estimate that they must acknowledge before submitting the request form.

Flexible Invoicing Options
ML Schedules allow for invoices to be generated directly from the system. Invoices can either be sent out automatically once an event is approved or they can be manually generated after an event has occurred. With invoice and payment dashboards, it's easy to view all payments that have been received and outstanding invoices for any period of time.

Schedule Demo

Used by school districts across the US