If you use ML Schedules, then you know it packs a punch when it comes to functionality. There are a lot of "must-have" features that check the box when purchasing and using facility request software. However, what makes ML Schedules so unique is that there are a lot of little, clever features that bring a lot of value to the user. Today, we look at five underrated features that our customers have told us make a BIG difference!
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ML Schedules makes it very easy to display a district calendar in your work or personal Google or Microsoft calendar. Users can personalize the view of their district calendar using filters to display specific spaces, groups or event types. This allows users to bring in a personalized calendar of events from ML Schedules that is relevant to them into their work or personal calendar. The iCal link ensures that information is up to date. For a lot folks at school districts that don't need to be in ML Schedules regularly, it is the perfect solution to stay on top of events without having to log into the system to get the schedules they need.
Classifying Events by Type
It's not rocket science, but a simple feature that classifies your events by "Type" makes a big difference later on when you are searching for events or need to report on them. Allowing requestors to add event type to their request can also make it easy to administer and ensure that every event request is getting categorized. Over time, seeing what events are generating the most revenue, requiring the most space, etc. will help your district make better decisions about how to use their buildings and spaces for community use.
Adding group files may not seem like a big deal, but in many facility request systems the ability to require, track and keep multiple group files is limited. Requiring requesting groups to upload or sign multiple documents from your district is important from a liability standpoint and just a general organization of files. Especially in the time of COVID, many districts require multiple documents to be filled out, including COVID-19 compliance forms. ML Schedules makes it easy to add and track multiple files per group.
Saving Filters on the Calendar
Do you want to just see the schedule for the high school football field? Or maybe all events that fall under the type "Drama". Or maybe just Drama events at the middle school auditorium. With calendar filters you can personalize your view of the district calendar any way you want. You also have the ability save your calendar filter so that the next time you log in, you can easily view the calendar based on those preferences. The best part is that your saved calendar filters are unique to your account, meaning that they only show up for you. And you have unlimited filters to create.
A lot of groups that are requesting space at your facilities may not know every room by number or name. However, what they do know is the space type they need. Our availability tool always requestors to search availability of a space type instead of specific room. This is essential for groups who have never booked a space before or need to find a different space if their usual space is already booked.
We just showcased five underrated features in ML Schedules, but there are so many more to explore. For more information on ML Schedules and how it can help your district manage the use of your facilities, click here.