With school budgets under a microscope and districts needing to comply with strict cleaning and sanitation guidelines due to the pandemic, examining your school’s work order system is a timely and responsible activity. If your district is not currently utilizing software to manage your work orders there are some good reasons why now is the time to look. For less money than you think, it’s a necessary upgrade in today’s reality.
A manual system (including the use of spreadsheets) to track work orders and preventative maintenance tasks can get bogged down and hard to manage in a hurry. Between constantly communicating back to staff on the status of work orders and keeping track of who is doing what, a manual system can make more work for facility staff than needed. If you are operating with a manual system, imagine having an online work order system where staff can log in and submit new tickets and check on the status of existing tickets without having to track someone down. Imagine not having real-time updates in a system that eliminate the version control problems on your spreadsheets. Or, having notifications alert you when it’s time to perform a recurring preventive maintenance check on your assets and seeing the history work done on the asset.
Here are some common problems we see with districts still using manual methods.
With work order software, schools eliminate a lot of wasted time and energy from their old, manual ways. With a centralized district system, facility professionals realize the benefits right away.
To learn more about how a work system can help your district and the key features to look for in a system, we invite you to download our Guide to Comparing Work Order Systems.