Managing and Reporting COVID-19 MAINTENANCE Protocols in ML Work Orders

​With buildings re-opening during this pandemic, facility and maintenance staff will be required to follow strict cleaning and disinfecting protocols. ML Work Orders is a facility management platform that allows maintenance staff to follow, record and report on recurring cleaning protocols and preventative maintenance tasks. It can also track and manage inventories of supplies to stay on top of having your essential cleaning and sanitizing items on hand. Our enhanced dashboards produce dynamic and simple visuals to monitor statuses of on-going cleaning tasks, inventory levels, and other key metrics that may be necessary to report on. It’s important to note that we are showing examples of how a user could ML Work Orders to manage their protocols. For actual guidance on what those protocols should be, please consult the CDC’s website. Let's take a closer look.

Managing your disinfecting routines
Our first example shows how a school might set up a disinfecting routine as a Procedure in ML Work Orders. Procedures ensure that every step of a cleaning process is documented and carried out uniformly no matter who is doing it. As steps are completed, the boxes are checked and comments can be added to communicate to other users in the system. Managers or other key stakeholders can check in on the status of the procedures to view progress.

Preventative maintenance
ML Work Orders has a preventative maintenance (PM) module that allows users to schedule and manage recurring maintenance tasks on building assets. In the case of COVID-19, extra attention to air quality will be important as the virus is spread primarily through airborne particles. Below is an example of a PM for an air handler inspection. It shows the history of the inspections and allows the district to keep track each time the PM is generated as well as the status. 

Inventory management
Keeping your school buildings well stocked with disinfecting and cleaning supplies, as well as PPE, will be more important than ever. ML Work Orders comes with an inventory management module that allows you to manage inventory of key supplies and decrements supply counts as they are being used and noted in the system. With minimum level thresholds and notifications, you can stay proactive in managing your cleaning supply inventories, send alerts when levels are low and more effectively manage your supply budget.

You can also run inventory consumption reports to allow your district to track all inventory items used as well as the total monetary value of those items.

Reporting
ML Work Orders comes equipped with enhanced reporting and dashboards. Giving your district the ability to report on and show your cleaning and disinfecting protocols has tremendous value to all parties. This ensures your buildings are being maintained at a high level, will show you any areas that are falling short and also provide you with graphical evidence to reassure your community and staff.

To learn more about how ML Work Orders can help your school district during this time, click the link below.
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